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Correct a voucher

Fix a wrong voucher without deleting it. Reverse it with a reason, or send a change request that another person approves, so the trail stays complete.

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Money records in Qalamora are never edited or deleted. That protects the school: every rupee can be traced to who entered it and when. To fix a mistake you either reverse the voucher or ask for a corrected one.

Request a corrected voucher

  1. Open Accounts > Vouchers and open the wrong voucher.
  2. Click Request change. Correct the date, party, category, description, reference or items.
  3. Write why. Fill Why is this change needed?
  4. Click Send for approval. The request waits in Accounts > Change requests. Nothing changes in the books yet.
  5. The approver decides. Another person opens the request, sees Before and After, and clicks Approve or Reject (with a reason).

When approved, Qalamora reverses the original and posts the corrected voucher, linked to each other. The person who asked can never approve their own request. By default the accountant asks and the principal or owner approves.

Reverse a voucher

If the voucher should not exist at all, open it and click Reverse voucher, write the Reason and Confirm reversal. The original stays on record and a linked reversal entry cancels its effect.

Note

A voucher that was already reversed or corrected cannot be changed again, and a voucher can have only one waiting request.

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