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Promote students to the next session

Move a class into the next session at year end. Promote, keep in class, strike off or pass out each student, and undo it if nothing is recorded yet.

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At the end of the year each class moves into the next session. In Qalamora you promote a class (or one section) at a time, and decide for each student whether they move up, stay, leave or pass out. Nothing is overwritten: the old class stays in each student's history.

Before you start

Create the new session and its classes and sections first. See Set up sessions, classes and subjects.

Steps

  1. Open Students > Promote. The page is Promote students.
  2. Choose From and Into. Under Promotion settings pick the class (and section) you are promoting From, and the Session and class Into. For the last class Qalamora suggests passing students out.
  3. Choose roll numbers. Keep the same, Number again by name or Number again by GR no.
  4. Map the sections. Each section moves to the section with the same name in the new class. Change it where needed.
  5. Set each student's action. Each row shows the student and, if the Examination module is on, their Result. Choose Promote, Keep in class, Leave school or Pass out. Promote all passed sets the action from yearly results in one click.
  6. Click Save promotion and confirm. The students get their places in the new session.
Promote students with class, session and per-student actions
Students > Promote

Leavers with unpaid fees

If students marked Leave school still owe fees, Qalamora shows the amount and asks you to confirm that they may be struck off with dues outstanding.

Undo a promotion

Under Recent promotions click Undo on a promotion. Students go back to their old class and leavers become active again. Undo is refused once attendance, marks or fees are recorded in the new session.

Tip

Large classes show the first 500 students only. Promote one section at a time.

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